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Administrative Assistant

Душанбе Добавлено: 04.10.2016 14:08 Номер объявления: 1673455
Administrative Assistant
  • ГрафикПолный день
  • СтажЛюбой

Administrative Assistant


Closing date2016-10-11

Vacancy Announcement

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international enterprise for cooperation and sustainable development, owned by the German Federal Government and active in 130 countries worldwide. On behalf of German Federal Ministry for Economic Cooperation and Development, GIZ has been working in Tajikistan since 1995.

GIZ is inviting applicants for the following vacant positionin the Health Projects:

Administrative Assistant

Area of responsibility

§ Daily operational performance of administrative tasks;

§ Ensuring that the service in the project is provided correctly and in accordance with GIZ financial management and accounting procedures;

§ Filing financial administration documents and treating information confidentially in reference files or in DMS in line with GIZ’s filing rules.

Main tasks

§ Prepare of project related documents, lists etc. according to the specific instructions;

§ Prepare minutes of the project meetings;

§ Copy and scan documents as needed;

§ Check the vouchers, invoices, receipts, accounting documentation etc. for completeness and correctness according to GIZ standards;

§ Process and prepares of accounting documentation, voucher, receipt, bank documents according to GIZ standards;

§ Assist other project staff in processing financial documents and reports for contracts with partner organizations;

§ Follow up the payments to service providers;

§ Check if all required documents for contracts preparation are complete and correct;

§ Keeping the cashbook and bank accounts if required;

Report without delay to the person responsible for accounting on all problems in financial administration and compliance with rules

Report damage/defects in office furnishings and equipment to project management and organises and follows up on maintenance and repair;

Welcome visitors in a friendly manner and serves them with beverages;

Interpret and translates if required

Coordinate and organises rooms for meetings;

Control the vehicle log;

Assist in the inventory related issues.


§ BA in economics or similar area;

§ Fluency in English, Russian, Tajik languages;

§ At least 5 years’ professional experience in a comparable position for international organizations;

§ Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office);

§ Confidential handling of data and information;

§ Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management;

§ Good knowledge of the project regions;

§ Willingness to travel to project provinces.

Duty station


Applications consisting of a Letter of interest and accompanying CV, must be received via emailat zebo.khojieva@giz.de with a copy at thomas.lux@giz.de before October 11th, 2016, 3:00 PM. In the subject line please referto “Administrative assistant for Health project”.

Only shortlisted candidates will be notified.


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